the Crafts and Artisans Society
Rules For Out Door Events
Updated April 2008
Regardless where the show is held, all of the following will apply to all show participants. Some locations will require additional rules which will be sent with your confirmation letter. Events which may be cancelled due to inclement weather or other conditions which will be confirmed on our web site.
Events: A.) Strictly handmade in the U.S.A. and B). Handmade with a combination of buy/sell and C) Other. Because there are applicants who deny they have brought in any buy/sell, we simply have eliminated the fuss and broke them down into 2 categories. (Commercial accounts are exempt). The management has the right to pull from any display; any and all items that are deemed offensive, illegal or of questionable nature of product composition. We are doing arts & crafts events and we will only accept high quality merchandise in these categories. Fleas or junk are not acceptable, don't even try to sell them.
New Applicants: You will need to submit 3 pictures of your product and 2 of your display. These will be returned to you at the event. If you want them returned with your confirmation, please submit a postage paid, self addressed envelope.
Applications: Faxed applications are not accepted.
(1) Fill out the application in entirety. We will accept the applications as stated. You must supply the information for the crafters medium (what you are selling). Limited to 2 mediums which must compliment each other. Merchandise that is not on your application, will be removed by the management. If you do not comply with the rules, you will be leaving with no refund. Do not phone or email and tell us to "remember something" for you. If it's not on the application when submitted, you probably won't receive your request.
(2) We do not accept a blanket check for applications. Send and attach, one check and one copy of each application, per event. You may do this in one envelope.
Deposits: If you do not have the funds, a 25% deposit is required to hold your space; all balances must be paid in full by the deadline. If you fail to make a final payment on time, consider your spot not available with your deposit non-refundable.
Email: We will not open attachments under any conditions. Also, there is not enough available time to look at your website, please do not ask.
Exclusives: We do not issue exclusives on any product; a review may be made to insure a limitation on certain items of sales dependent upon location and registrants. Check the application page to see if the product category you are applying for is filled or currently available. Once it is filled, it will be posted and no further applications will be accepted. All submissions thereafter, will be returned via postal mail.
Confirmation & Map to the Site: Upon acceptance of your product & application, we will send you a confirmation and a local map to the facility. It is your responsibility to access an atlas or www.mapquest.com to find out where the city is.
Limited Set Up Hours: At some locations, you will be given a limited amount of time to unload your vehicle at your location, remove it to the parking area and return to continue with your set up. This is to allow other crafters to be able to use that unloading facility, also. This information will be complete on your confirmation.
Registration: When you arrive at the event, we will issue you a location. The "best" locations are given to the pre-registered participants, in order of date received. Once the layout is made, we will not relocate you. Do not ask ! You may request an "end spot" on the prepaid application, you will be issued one if: 1) you are the first to request it and, 2) if, there are any available.
Fees and Balances: Discounts are available only if you are paid in full, before the deadline; inclusive of deposits held. We do not accept business nor personal checks after the deadline, money order only.
Electric: Some locations offer electric, some with fees attached; generally electric is not available. If availability of electric, these will be issued on a first come basis. Do not expect electric if your full payment has not arrived by the deadline.
Electric Light Bulbs: ONLY mini, fluorescent, twist bulbs are acceptable. Limited to 4 per out side tent. Display lights with low wattage are welcomed.
Set Ups: In most instances early day arrivals are offered. These will be stipulated on your confirmation letter. It is the managements choice to offer these, day prior set ups. Please do not abuse this privilege and get impatient if you are not given your location immediately. We are servicing others, also. On the day of set up for out door events: 7:00 am and no sooner.
Tents: You are not required to have a tent, but it is recommended. Out door garden canopies are not allowed. If you have to pop the legs together, this is not acceptable due to wind conditions which can lift and separate that particular tent. All tents are MANDATED to have weights attached, approximately 25 lbs, each leg; you will not be allowed to sell without them. Water will not suffice as a filler for jugs as there is no substance in this and it will not secure your tent. On grass, you may use stakes. Absolutely no stakes or nails in any pavement.
Displays: The show participant is responsible for supplying their own tents, tables, chairs, table covers and displays. All tables will have matching table covers to the ground on all 4 sides. If you are not selling IT, then hide it under your table. No visible storage boxes or clutter are to be seen by the public.
Food: Do not place food or drinks on your display. A separate "behind the scenes" table will suffice.
Breakdowns: You may dismantle your display and pack your merchandise at the delegated hour of closing. No sooner, unless designated by the management. Why would you do this to your fellow crafters, when they still want to sell. Be considerate of the show and them. Remember: you may have to work with them in another event.
Vehicles, Manning of: Vehicles are not allowed in the selling area as long as there are customers shopping, even if the event has closed. We generally allow participants to be open until dark on a Saturday event. Barricades are in effect until the day of the show's closure. If you need to take your merchandise home with you, bring a dolly or a device to transport your products. Customer safety is mandatory ! If they are injured by your vehicle, they will sue YOU first.
Vehicles/RV Parking: All vehicles and RV's have a designated parking area. We do this so that the clientele has somewhere to park their cars, so they can shop. If your plugging up the parking spaces with your vehicle, don't complain if you have no sales.
Vehicle Removal: All vehicles are to be removed from the selling area no later than one-half hour prior to the show opening, regardless if you have finished setting up. Arrive early to prevent this.
Sales Tax: Each participant is responsible for collecting and submitting sales tax to the Florida Department of Revenue.
Rain & Inclement Weather: We do not have control over the weather. Each event will be held unless it is evident that we will be washed away or a severe natural disaster is on the horizon.
Rain Dates/Refunds/Rescheduling: One rain date per year, location and date will be announced. You may be issued a "Complimentary" gift certificate with details for validity only if the event that you registered for has been cancelled. The voucher may be for another location or date. If we are fortunate enough to reschedule with the same location at a different date, registered applicants will be notified. No refunds, now or in the future.
Show Dates/Locations: are subject to change, be relocated or cancelled. Only registered applicants will be notified by phone or email. Any and all cancellations or relocations will be published on the front page of this website.
Evicting the Show: If the management decides that you need to be evicted or you decide to evict the show without concession to the contract signed, you will no longer be welcomed to return. Any monies applied to future events will not be refunded and all credits will be automatically cancelled.
Alcohol or Pets: Pets are only allowed if they are the direct subject of a display. Alcohol is not allowed in the selling area. If you drink and are inebriated and disruptive, the sheriff's office will evict you from the premise. Profane language is not acceptable.
Nuisance and Non-Compliance: Will not be accepted gracefully.
General Rules and Release: When you sign your application, you are committing to follow all guidelines and standards supplied by the application inclusive of this document. We are not responsible for injuries, claims, damages, loss of sales, etc., as stated on the signed general release. These are legal and binding contracts and appropriate procedures to implement them will be followed. There are no refunds, now or in the future for participant cancellation.
The "No's" for All Events
No fluorescent "garage size" light bulbs. No air conditioners. No heaters. One electrical fan, per site. No plugging into outlets that are not part of the event. No loud generators. No unprofessional looking displays. No junk or flea market items. No checks 2 weeks or less prior to the event, money order only. Faxed applications are not accepted, follow the correct procedure. No vehicles allowed into the event during show hours. No stealing of our loaned tents, weights, tables, chairs, electrical cords, hammers, electrical supply's; if you didn't bring it with you, don't take it home.